How Resource Management Software Can Improve Productivity
Making optimum use of your resources without overreaching or downtime In many commercial organisations, there is a constant balancing act between keeping people busy and productive while not over stretching them versus under utilising their labour and skills. It’s not really practical to have skilled staff ‘on the sidelines’ for when their contributions may be required - they need to be kept busy but not overburdened. Productivity - the Holy Grail Put simply, strong levels of productivity - output per hour worked - means success for not only an organisation but whole nations. It’s how countries become wealthier and ultimately provides governments with more financial resources to invest. So the more that can be done to boost productivity the better for all concerned, but it’s often a challenge and apparently becoming more so. This report based on 2018 output shows productivity in the UK has declined consistently dating back to the financial crisis - and since that was over a decade ago the issue is clearly more than just a blip. How resource management software is helping The advances in tech mean software and systems play an increasing part in helping organisations and businesses achieve the highest possible levels of productivity, and resource management software is a prime example. When various tasks and projects are running all involving different people with their respective skill sets at various times, then it’s potentially a gigantic balancing act to ensure everyone is working at their optimum levels without being over-stretched due to excessive demands being placed on them at any one time. Resource management software can draw projects together and ensure resources are being deployed effectively across all of them - in other words projects aren’t just running in isolation. Effective resource management can foresee possible bottlenecks where, say, certain skill sets are going to be in particular demand across possibly a multitude of projects. The software not only flags these up in good time but plots a way to navigate through these periods of heavy workloads. Projecting future needs The software does this by layering new project plans on top of existing ones with a forecast of when and where specific skills will be required - resource management software can even ‘look’ further into the future than immediate project demands to provide a forecast of project trends and workflows so pointing up when and where specific skills will be required. This enables longer term planning for training, retraining and even recruitment to be undertaken based on sound business forecasting. ‘What ifs’ and more The beauty of using resource management software is the ability to plan for ‘what ifs’ rather than having to firefight when a given situation develops such as a project overrunning, having to be brought forward, delayed, expanded and new ones being added. That all-important strategic planning enables resources to be put in place and helps keep vital productivity levels high whilst balancing workloads. Measuring productivity Resource management software enables performance to be tracked and measured against objectives. This tracking is based on fresh, up to the minute ‘evidence’ so it’s possible for remedial action to be taken swiftly if results aren’t what were hoped for. The alternative without resource management software is often waiting until, say, the end of the quarter, half year or whenever productivity statistics are prepared with the risk of the organisation underperforming over a longer period before corrective action is taken.